Forms


Online Forms 


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Name of Document/Form Type of Document/Form Purpose of Document/Form Location of Document/Form
Academic Amnesty Declaration Student To comply with University policy which makes provisions for a student who has not been enrolled at a college or university for three consecutive years to elect only once to deny all work attempted at a college or university prior to the three year period. Link
Academic Authorization Release Request Student To authorize SUNO to release academic data to the Louisiana Office of Financial Assistance (LOFSA) for TOPS, Chafee or Rockefeller programs. Link
Add/Drop Class Form (proof of payment is required for processing) Student To provide a method for students to add or drop a course during the scheduled add/drop period (12th class day).

After the official census date, students may drop courses until the scheduled deadline. Proof of payment is required for processing.
Link
Add/Drop Class Form (proof of payment is required for processing) Student To provide a method for students to add or drop a course during the scheduled add/drop period (12th class day).

After the official census date, students may drop courses until the scheduled deadline. Proof of payment is required for processing.
Link
Administrative Withdrawal/Deletion Request Faculty and Staff To document the action of Academics, Business and Judicial Affairs areas requesting that a student be administratively withdrawn or dropped for the reasons noted. Emailed to Faculty and Staff
Advisement/Registration Form Student, Faculty and Staff To assist in guiding students through the registration process.

Use when Banner Web Services is not available or an alternate PIN is required (in error).
Link
Change of Grade Request Faculty To document the action of changing a student’s grade if there was an error in the data entry process for submitting a grade in Banner Web Services. The course instructor will be responsible for initiating action to update the grade for the student. Link
Change of Major Form Student To document a request to change from one major department to another. The approved form is required for processing. Change of majors will be processed for a future term only and will not be updated for the current term. Link
Change of Name or Address Form Student To document the action of updating the name or address on file at the institution. Legal documentation is required to process a change of name request. Link
Commencement Guide Student A tool developed to provide students and faculty with all details regarding graduation. Link
Course Data Entry Form Faculty To provide the information required for the Registrar’s Office to create a new course and course registration number (CRN) for a specific semester. Link
Duplicate Diploma Order Form (proof of payment required for processing) Student To provide an avenue for students to order a replacement diploma as proof of graduation. Link
Family Educational Rights and Privacy Act (FERPA) Annual Notification of Rights under FERPA Student, Faculty and Staff To comply with FERPA by annually notifying students and parents of students in attendance of their rights under FERPA. Link
Family Educational Rights and Privacy Act (FERPA) for Faculty and Staff Faculty and Staff To comply with FERPA by ensuring faculty and staff are aware of the rights of students. Link
Family Educational Rights and Privacy Act (FERPA) for Faculty and Staff Acknowledgement Faculty and Staff To comply with FERPA by ensuring faculty and staff are aware of the rights of students. Link
Family Educational Rights and Privacy Act (FERPA) Parent Request Form Student To comply with FERPA, which gives both parents, custodial and noncustodial, equal access to student information unless the school has evidence of a court order or state law revoking these rights.

When students reach the age of 18, or when they become students at postsecondary education institutions, they become "eligible students" and rights under FERPA transfer to them.

However, parents retain access to student records of children who are their dependents for tax purposes.
Link
Family Educational Rights and Privacy Act (FERPA) Student Release Form Student To comply with FERPA, disclosure of a student’s record may only be provided to a third party with written consent from the student. Link
Advisement/Registration Form Student, Faculty and Staff To assist in guiding students through the registration process.

Use when Banner Web Services is not available or an alternate PIN is required (in error).
Link
Grade Data Entry Helpful Hints for Faculty Faculty To provide faculty with instructions on how to enter grades via Banner Web Services. Link
Inter-Institutional Cooperative Program Authorization Form (LSUS) Student To comply with the Louisiana Board of Regents policy to provide reasonable opportunities and mechanisms for students to take collegiate-level coursework across multiple settings. Link
Last Date of Attendance (LDA) Faculty Instructions - Banner Web Services Faculty To provide faculty with instructions on reporting the last date of attendance (LDA) via Banner Web Services. Link
Last Date of Attendance (LDA) Student Instructions - Banner Web Services Student To provide students with instructions on how to check the last date of attendance (LDA) reported by faculty in Banner Web Services. Link
Last Date of Attendance (LDA) FAQs Student, Faculty and Staff To ensure the campus community is aware of the last date of attendance (LDA) policy and the purpose of reporting LDAs. Link
Official Withdrawal Request Student To document the action of officially withdrawing from the University.

A student is not officially withdrawn from the University until the request is approved by all departments listed on the withdrawal form, returned and processed by the Registrar’s Office.
Registrar's Office
Request for an Incomplete (“I”) Grade (initiated by the student) Student To comply with University policy which makes provisions for a student who has done satisfactory work in a course, but has not completed the course requirements because of illness or some other emergency situation.

Students must be in compliance with the deadline specified on the academic calendar.
Link
Request for Change of University Catalog for Degree Requirements Student To comply with University policy which makes provisions for a student to elect a subsequent catalog when a new major is selected or when a catalog reflects a revise curriculum. Link
Request for Course Substitution Student To comply with University policy which makes provisions for a student to substitute course in degree and graduation plans to meet requirements for graduation. Link
Request for Credit by Experience Student To comply with University policy which makes provisions for a student to demonstrate academic competence through experience and receive credit for basic and/or advanced courses. Link
Request to Audit a Course Student To comply with University policy which allows students wishing to audit a course (AU) must obtain written permission from the instructor program director and academic chair. Students have until the end of the Add/Drop period to request a course to be audited. Once a course has been requested as an audit, the grading option may not be changed. There are no exceptions to this deadline. Link
Request to Revise the Published Course Schedule (Add, Delete or Revise a Course) Faculty This form is designed for use by faculty to request a course addition/deletion to the course schedule after the course schedule has been approved for publication. Approval validates course need and instructor’s academic load. Link
Student Data Request Form Student To request enrollment verification, degree verification, letter of good standing, etc. Link
Transcript Request Form (proof of payment is required for processing) Student To comply with FERPA, transcripts of credits will be supplied to all students and former students only when requested in writing. All financial obligations must be paid in full. Link
Transfer Credit Request Form Student To secure approval prior to taking courses at another institution. Approval ensures the course(s) listed below can be used to meet degree requirements at SUNO. Link
Veterans Benefits Information Sheet Student To provide additional information to students receiving veterans’ educational benefits. Link
Veterans Enrollment Certification Request Form Student To request enrollment certification for Department of Veterans' Affairs educational benefits. Link

Documents and Forms Explanation

 

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