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Grants and Sponsored Programs

The Office of Grants and Sponsored Programs (OGSP) at Southern University at New Orleans is responsible for assisting faculty, staff and administrators with pre-award services; such as preparing and submitting proposals, developing and conducting workshops and seminars, and providing regulatory oversight.

Pre-Award Administration Duties and Responsibilities Include:

  1. Assisting faculty members, staff members and administrators in preparing and submitting competitive proposals to external agencies for support of instructional, service, and research activities.

  2. Developing workshops and seminars on opportunities, issues, and tasks related to external support.

  3.  Providing oversight of federal, state, and university compliance requirements.

  4. Maintaining a current online bibliography of funding agencies.

  5. Collecting and maintaining records of faculty internal and external research activities

Some specific services are:

  1. Providing information regarding grant opportunities;

  2. Assisting in obtaining information, guidelines and forms related to proposal preparation and submission;

  3. Assisting in the development of budgets for grant and contract proposals;

  4. Assisting with the internal proposal routing and approval process;

  5. Providing the Principal Investigator/Project Director with the applicable regulations, policies, and procedures pertaining to the administration of sponsored projects.

Post-award services are provided by the Budget Manager/Post Award Administrator. Some specific functions include:

1. In conjunction with the Vice Chancellor for Research and Strategic Initiatives, engages in fiscal and business negotiations with awarding agencies;

2. Facilitating the internal and external contract approval process;

3. Setting up new awards within the university and Southern University System;

4. Providing contract administrative support, monitoring contractual compliance;

5. Overseeing the closeout process for all sponsored projects.

6. Making sure that monies are spent in accordance with the approved budget.

Grant Writing Tips

Differences Between Writing Academically and Writing Grant Proposals

Summarized With permission - Porter, Robert, 2007. “Why Academics Have a Hard Time Writing Good Grant Proposals”, The Journal of Research Administration, Society of Research Administrators International, Volume XXXVIII.

There are many differences between writing academically and writing a grant proposal. The styles of writing are not the same. Many researchers or academicians must learn a new set of writing skills. Scholarly papers, essays, and journal articles are usually written in a style that may be referred to as ‘academic writing’. The chart below helps to identify some of the major differences between the two types of writing.


Academic Writing   Grant Proposal Writing

Long sentences


Short sentences, bulleted lists, graphs, tables, drawings, energetic, direct, concise

More highly technical terms


Easily understood

Historical perspective (past oriented)


New ideas (future oriented

Scholarly pursuit


Sponsor goals 

Theme-centered (theory and thesis)


Project-centered (objectives and activities)

Explain to reader


“Selling” the reader 

Impersonal tone


Personal tone 




Few length constraints


Strict length constraints 

Specialized terminology (insider jargon)


Accessible language (easily understood)


Submitting a Proposal

No proposal may be submitted on behalf of the University without proper notice to the Office of Grants and Sponsored Programs and the consent and approval of the Vice Chancellor for Research/Strategic Initiatives and the Chancellor.

Preparing, Routing, and Submitting a Proposal

The Office of Grants and Sponsored Programs has established a process to guide the PI/PD with proposal submission.

  • Develop Idea
  • Conduct Funding Search and
  • Contact the OGSP
  • OGSP sends an email notification to initiate the review and Proposal Routing process and establish deadlines.
  • Prepare Proposal
  • OGSP will assist you with routing the proposal to (1) Chair, (2) Dean, (3) Vice Chancellor for Academic Affairs, (4) Vice Chancellor for Finance and Administration, (5) Grants Budget Officer, (6) Information Technology Center, (7) Vice Chancellor for Research, and (8) OGSP for review and approval. A Routing Form captures information on the proposed project and is required for all proposals. The OGSP will forward the ‘thus-far’ approved proposal to the Chancellor for final approval.
  • OGSP reviews the proposal and recommends revisions (if applicable) to PI/PD.
  • OGSP submits proposal to sponsoring agency.

Examples of Agencies and Sources for Funding Opportunities

Federal Sources:

U.S. Department of Education

U.S. Department of Health and Human Services

U.S. Department of Housing and Urban Development

U.S. Department of Transportation -

U.S. Department of Justice -

National Science Foundation -

National Endowment for the Humanities -

National Endowment for the Arts -

Health Resources & Services Administration (HRSA):


National Institute of Food and Agriculture (NIFA):

National Institutes of Health (NIH):

Office of Minority Health -

Office of Naval Research (ONR) -

U.S. Department of Agriculture (USDA):

U.S. Department of Commerce:

U.S. Economic Development Administration (EDA):


State Sources:

Louisiana Board of Regents -


W. K. Kellogg Foundation

The Ford Foundation

Other Sources: -

Grant Guidelines

Grants, Sponsored Research and Contracts Handbook
Grant Proposal Routing Form

To assure minimum proper review, the Office of Grants and Sponsored Programs should receive a completed Proposal Routing Form along with the proposal at least ten (10) working days before the deadline date. We would prefer to receive proposals 30 to 60 days prior to the due date in order that we may assist you with “guaranteeing” the funding of the proposal.

Annual Reports


NOTE: Please contact the Office of the Vice Chancellor for Research/Strategic Initiatives, Dr. Brenda Jackson at or 504-286-5274, for questions regarding the Office of Grants and Sponsored Programs or for information on how to get involved with grant writing.