Budget Manager/Post-Award Administrator

Budget Manager/Post-Award Administrator

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FLSA Classification

Exempt

Salary Range/Grade

Salary Range: $60,000 - $70,000

Reports to

Vice Chancellor for Research & Strategic Initiatives

   and Executive Director for Title III Programs

Job Description 

Summary/objective

The Budget Manager/Post-Award Administrator supports the fiscal management and oversight of externally funded grants, including all Title III programs and related awards. The position ensures the compliant administration, tracking, and reporting of grant expenditures in accordance with federal, state, Board of Regents, Southern University System, and institutional guidelines. This role works collaboratively with Principal Investigators/Project Directors (PI/PDs), Grants Accounting, and University administration to monitor budgets, reconcile accounts, process post-award documentation, and ensure timely financial reporting and drawdowns. The Budget Manager/Post-Award Administrator plays a key role in safeguarding SUNO’s financial integrity while supporting the University’s mission to provide high-quality academic programs and student development services.

 

Grant-Funded Position Statement
This position is funded in whole or in part by the Title III-B Strengthening Historically Black Colleges and Universities (HBCUs) Program. Continuation of this position is contingent upon the availability of federal Title III funds and satisfactory program performance.

Essential functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Post-Award Administration & Grants Oversight

1. Manage post-award activity for all external grants, including Title III-funded programs.
2. Serve as system administrator for federal and state online grant platforms (e.g., Grants.gov, NSF Fastlane, Board of Regents systems).
3. Review award documents to ensure alignment with original proposals and institutional requirements.
4. Coordinate with the Grant Accountant to establish grant accounts in Banner and ensure accurate posting of expenditures.

 

Budget Monitoring & Reporting

1. Prepare monthly expenditure reports for PI/PDs and respond to inquiries regarding allowable costs and budget status.
2. Conduct regular account reconciliations and ensure accurate coding of expenditures.
3. Prepare and submit monthly drawdown requests and assist with submission of final financial reports.
4. Maintain detailed financial records for Title III components, including carryover balances and summary reports.

 

Procurement and Personnel Processing

1. Review and approve requisitions and purchasing requests for grant-funded goods and services.
2. Process purchase requisitions and track invoices through payment.
3. Review and verify personnel documentation (e.g., EPAFs, stipend forms, supplemental pay) to ensure alignment with award budget.
4. Assist PI/PDs with budget revisions, reallocation requests, and documentation required for granting agencies.

 

Compliance and Documentation

1. Ensure all grant expenditures adhere to federal Uniform Guidance, state regulations, SUS policies, and internal fiscal procedures.
2. Prepare special reports as required and maintain organized financial and grant records for audit readiness.
3. Process grant award notifications and acquire appropriate account codes.
4. Process FEMA reimbursement documentation for the SUNO campus, as applicable.
5. All other duties as assigned.

 

Competencies

 

• Knowledge of grant administration and post-award financial management.
• Working knowledge of GAAP and GASB standards.
• Strong organizational and prioritization skills in high-volume environments.
• Ability to interpret financial data and communicate findings clearly.
• Ability to exercise sound judgment, discretion, and confidentiality.
• Ability to build effective working relationships and lead cross-functional coordination.
• Proficiency in ERP systems, preferably Ellucian Banner.

Work environment

 Office setting.

Physical demands

Ability to sit/stand/walk at will; Ability to climb stairs; Ability to communicate verbally and in writing; Ability to use a keyboard; and Ability to lift or carry up to 10 pounds.

Travel required

0%.

Required education and experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience working with Ellucian Banner or a comparable ERP system.
• Demonstrated ability to produce accurate financial reports and written correspondence.

Working at Southern University at New Orleans

All offers of employment are contingent upon approval from the University’s Chancellor and a satisfactory pre-employment background check to include reference checks.

As a member of the Southern University System, Southern University at New Orleans (SUNO) offers a comprehensive benefits package to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; paid holidays; and tuition waiver for qualified employees. 

 

Southern University of New Orleans (SUNO) is an Equal Opportunity Employer.

 

Non-Discrimination Statement

In compliance with Title IX of the Education Amendments of 1972, Title VI and VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and other federal, state, and local laws, Southern University at New Orleans (SUNO) forbids discriminating or harassing conduct that is based on an individual's race, color, religion, sex, ethnicity, national origin or ancestry, age, physical or mental disability, sexual orientation, gender identity, gender expression, genetic information, veteran or military status, membership in Uniformed Services, and all other categories protected by applicable state and federal laws.

 

This commitment applies but is not limited to decisions made with respect to hiring and promotion, the administration of educational programs and policies, scholarship and loan programs, and athletic or other College-administered programs. Discriminatory acts of any kind are strictly forbidden.

 

American with Disabilities Act (ADA) Statement

Southern University of New Orleans (SUNO) complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Office of Human Resources.