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Office Manager, School of Nursing

 
FLSA Classification

Non- Exempt

Salary Range/Grade

Salary Range: $14.42 - $16.83 per hour

Annualized Salary Range: $30,000 - 35,000

Reports to

Dean

Job Description

Summary/objective

The Bachelor of Science in Nursing degree is the foundation for professional nursing practice. The professional nurse practices in collaboration with other healthcare providers and is responsible for coordinating comprehensive nursing care collaboration with other healthcare providers, coordinating and practicing comprehensive nursing care for individuals, families, groups, and communities, and assuming management and leadership positions in nursing practice.

In this role, the Office Manager provides comprehensive, pro-active administration and tactical support to the Dean for the School of Nursing. Initiative, discernment, strong customer services skills, and a high level of professionalism and confidentiality are essential in this position. The Office Manager is responsible for facilitating the daily administrative activities of the office, using initiative and creativity to develop and improve processes and services. The Office Manager is responsible for the organization and coordination of office operations by maintaining office systems (work flow, delegation of responsibility and tasks), developing and implementing procedures, and deploying resources to facilitate organizational effectiveness and efficiency.

*This position is funded 100% by the Title III-B, Strengthening Historically Black Colleges and Universities (HBCUs) federal grant. As such, the Office Manager 

assists the Director with implementing the objectives established in the Title III Program for this federally-funded activity.

Essential functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

1. Serves as administrative support to the Dean by providing or overseeing reception services, scheduling appointments, meetings, and travel, maintaining the Dean’s calendar, preparing and proofreading correspondences, reports, and other documents prepared by the supervisor.

2. Helps the School to achieve its mission by coordinating processes associated with work specific to the School, by organizing and maintaining filing systems, initiating recurring administrative processes, coordinating projects, and assisting in the completion of reports by researching and gathering required information and preparing reports.

3. Serves as the communication hub of the School by communicating information from the supervisor to others, collecting and organizing information requested by the supervisor from others, making information available to others by mail, email, telephone, and the web, and providing more complex information on processes specific to the department to faculty, staff, students, other departments, and/or the public.

4. Supports the administrative business functions of the School by maintaining the School’s website and databases, scheduling the use of conference rooms, and maintaining security of equipment, files, and records.

5. Organizes, coordinates, plans, and conducts School events by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and overseeing the event as it occurs.

6. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

7. Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the supervisor or required by the University.

8. All other duties as assigned.

Grade level responsibilities

· Responds to requests for information; may require interpretation of department rules and regulations.

· Represents the Dean in various matters and providing input.

· Serves as liaison between the Dean and faculty/staff members.

· Assesses importance of issues or conflicts, and briefs supervisor.

· Prepares materials needed for meetings, such as agendas, handouts, binders, etc.

· May attend meetings and transcribe minutes.

· May type contracts, secure appropriate signatures, and track contracts through the approval process.

· Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies.

Competencies

· Demonstrate excellent people, oral communication and customer service skills.

· Have the aptitude to interact with individuals in a professional, diplomatic and courteous manner even when dealing with callers and/or visitors who may be difficult or upset.

· Be effective working as part of a high functioning team in a fast-paced environment.

· Have the proven ability to handle multiple competing priorities and to adapt to changing priorities, situations and demands.

· Have the proven ability to work with confidential and sensitive information and material in a proactive and discreet manner.

· Utilize independent judgment, problem solving and decision making in order to respond to constituents and represent the office in an effective and appropriate manner.

· Demonstrate advanced skills for Microsoft Office Suite (Word, Excel, PowerPoint), Teams, and Outlook.

Required education and experience

· High school diploma required. Four years of related experience, preferably for an executive, or an equivalent combination of education and experience.

· Three years of professional experience required.

Preferred education and experience

· Associates or Bachelor’s degree in office management, secretarial sciences, business, or related field, is preferred.

· Five to seven years supporting an executive-level position is preferred.

 

 


Southern University of New Orleans (SUNO) is an Equal Opportunity Employer.

Non-Discrimination Statement

In compliance with Title IX of the Education Amendments of 1972, Title VI and VII of the Civil Rights

Act of 1964, Section 504 of the Rehabilitation Act of 1973, and other federal, state, and local laws,

Southern University at New Orleans (SUNO) forbids discriminating or harassing conduct that is based

on an individual's race, color, religion, sex, ethnicity, national origin or ancestry, age, physical or

mental disability, sexual orientation, gender identity, gender expression, genetic information, veteran or

military status, membership in Uniformed Services, and all other categories protected by applicable

state and federal laws.

This commitment applies but is not limited to decisions made with respect to hiring and promotion,

the administration of educational programs and policies, scholarship and loan programs, and athletic or

other College-administered programs. Discriminatory acts of any kind are strictly forbidden.

American with Disabilities Act (ADA) Statement

Southern University of New Orleans (SUNO) complies with federal and state disability laws and makes

reasonable accommodations for applicants and employees with disabilities. If reasonable

accommodation is needed to participate in the job application or interview process, to perform

essential job functions, and/or to receive other benefits and privileges of employment, please contact the Office of Human Resources.