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Accounts Payable Coordinator

Southern University at New Orleans is seeking a highly skilled and motivated individual to serve as the Coordinator for Accounts Payable in the Comptroller's Office. The Coordinator will manage all aspects of accounts payable (including vendor payment, student stipends and travel reimbursements, etc.). The AP Technician must address all vendor inquiries and work closely with the Chief Disbursement Officer in resolving issues related to invoice payments.

Applicant must be able to assimilate and organize a wide range of accounts payable and administrative tasks, meet deadlines, work independently and prioritize job duties. Demonstrate customer service skills and excellent interpersonal skills are needed along with the ability to communicate effectively, both verbally and in writing. The ideal applicant must be able to process payroll timely and accurately, all while working as a member of a team.

Responsibilities are as follows but are not limited to:

• Process requests for payment to include: purchase orders, departmental invoices, and contracts.

• Receives all written communication coming to the Accounts Payable area and applies communication to its respective document or forwards information to the proper department.

• Researches files to handle inquiries with reference to the status of payments, unpaid invoices, unpaid departmental invoices, unpaid purchase orders, and open commitments.

• Maintains up-to-date files on materials received for processing.

• Assures that files are maintained on vendors.

• Develops appropriate responses for vendors inquiring with reference to tax status.

• Coordinates the assembly of various documents required to resolve problems, requisitions, or deliveries of goods or services.

• Assures that appropriate voucher logs are maintained on an up-to-date basis.

• Verifies materials batched to assure that documentation is complete, accurate, and in proper form.

• Assembles properly batched materials for processing in the system.

• Verifies documents for processing are coded to the correct account.

• Prepare necessary journal entries for adjustments to accounts.

• Set up accounts payable accrual for year-end closing and assists in other year-end closing tasks.

• Other duties as assigned by the Associate Vice-Chancellor for Administration & Finance Comptroller


• Requires experience in accounts payable and/or disbursement processing or a related field.

• Prior experience with Banner Finance is preferred.

• Must be able to assimilate and prioritize job duties.

• Demonstrate customer service skills and excellent interpersonal skills are needed along with the ability to communicate effectively, both verbally and in writing.

• Must be able to process vendor payments timely and accurately, all while working as a member of a team.

• Knowledge and proficiency in the operation and use of personal computers utilizing various software applications (i.e. work processing, spreadsheet, database management software, evaluation software) including the internet is required.


Candidates should submit a complete curriculum vita with a letter of interest stating how qualifications and experience align with expectations of this position (the letter of interest should be no more than seven pages), and three references with their contact information to the attention of Ms. Shawn Charles, Interim Vice Chancellor of Administration and Finance. All information must be submitted through the link provided.

Southern University at New Orleans is an Equal Opportunity Employer.

While we encourage all interested applicants to apply, please be aware that not all candidates will be interviewed.

Reasonable accommodations may be made to enable individuals with disabilities to perform the duties. Criminal background checks and reference verification are required. Southern University at New Orleans, a Southern University and A & M College System unit, a historically Black comprehensive university, is committed to teaching, research, and service in preparing traditional and non-traditional students for degree attainment, transfer, workforce, graduate study, and selfimprovement. This preparation is available through multiple delivery methods for students seeking certificates, associate's, bachelor's, and master's degrees.

In compliance with Title IX of the Education Amendments of 1972, Title VI and VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and other federal, state, and local laws, Southern University and A&M College forbids discriminating or harassing conduct that is based on an individual's race, color, religion, sex, ethnicity, national origin or ancestry, age, physical or mental disability, sexual orientation, gender identity, gender expression, genetic information, veteran or military status, membership in Uniformed Services, and all other categories protected by applicable state and federal laws. This commitment applies but is not limited to decisions made with respect to hiring and promotion, the administration of educational programs and policies, scholarship and loan programs, and athletic or other College administered programs. Discriminatory acts of any kind are strictly forbidden.